Privacy Policy

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Google User Data and Limited Use

Greenlit's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Greenlit does not use Google Workspace API data to develop, improve, or train generalized AI and/or ML models.

This section governs every piece of data Greenlit receives from a Google API ("Google user data"), including Gmail, Google Calendar, Google Drive and Google Contacts data. Where anything else in this Privacy Policy is broader than this section, this section controls for Google user data.

What we access, and why

Greenlit asks for each scope only when You turn on the matching feature, and every use below starts with something You do or a setting You choose. The Greenlit Assistant is the in-app assistant that does work in Greenlit for You.

• openid, email, profile — to sign You in and identify Your account.
• contacts.readonly and contacts.other.readonly — to import Your contacts into Your own Greenlit account so You do not have to retype the people You already work with.
• gmail.modify — only if You connect Gmail for the Assistant, for these uses:
  • Read and search. When You ask the Assistant a question, it searches Your mailbox and reads the matching messages to answer it.
  • Suggest updates. If You turn on proactive updates, the Assistant reads new mail only from people who are already contacts in Your own Greenlit account, and proposes an update to a deal (for example, a stage change, a note with the terms, or a follow-up task). You approve or dismiss each proposal; nothing changes until You approve. Mail from anyone else is not read.
  • Send. The Assistant sends only messages You write or approve, after showing You the recipients, subject and body. It never sends email on its own.
  • Label and archive. When You ask, the Assistant can add a label to a message or archive it (remove it from Your inbox). It never deletes a message, never moves one to Trash, and never changes Your filters, forwarding or settings.
  • Contact import and interaction history use only the sender, recipients, date and subject of Your messages, to find the people You correspond with and record that an email took place. If You connect Gmail for contact import only, Greenlit asks for gmail.readonly instead.
• calendar.readonly and calendar.events (or calendar.events.readonly if You grant read-only access) — the Assistant lists Your calendars and reads Your events to answer Your questions, prepare a morning brief and help You prepare for meetings, and creates or changes an event only when You ask or approve it. If You turn on calendar sync, event titles, times and attendees are recorded as interactions with the people You meet.
• meetings.space.readonly and meetings.space.created — only if You turn on Google Meet transcript import. The Assistant reads the conference record and transcript of Google Meet calls You organised (where Google made a transcript) and files them as meeting notes in Your Greenlit account, which You can edit or delete at any time. It never joins, records or creates a meeting, and does not read calls organised by someone else through this permission.
• drive.readonly — the Assistant can open a Google Drive file that You can already open, including files on shared drives, when a link to it arrives in an email or a submission or when You ask about it. Google Docs, Sheets and Slides are exported as text so the Assistant can read them. The Assistant reads files to answer Your questions and to extract project details, which You review before anything is saved. It never modifies, shares or deletes Your Drive files.
• drive.file — the files You pick by hand in the Google Picker, read for the same purposes.

We never request access to Your Google Photos, and we never request permission to permanently delete Your email or to change Your Google account settings.

How we use and share it

• We use Google user data only to provide the user-facing features described above, and for no other purpose.
• A mailbox connection belongs to the person who made it: only Your Assistant reads Your mail. Interaction records created from Your mail or calendar follow the visibility You choose for them in Greenlit.
• We never sell Google user data. We never use it for advertising, ad targeting, retargeting or market research, never use it to determine credit-worthiness or for lending purposes, and never transfer it to data brokers or information resellers.
• We transfer Google user data only as needed to provide the features You use (to Amazon Web Services, as our processor), for security purposes such as investigating abuse, to comply with applicable law, or as part of a merger, acquisition or sale of assets after obtaining Your explicit prior consent.
• No other AI provider or third party receives Google user data. Our analytics, payments and other service providers receive none of it.
• No human at Greenlit reads Your Google user data, except (i) with Your affirmative agreement for specific messages or files (for example, a support request about a particular email), (ii) when necessary for security purposes, such as investigating abuse or a bug, (iii) to comply with applicable law, or (iv) when it is aggregated and anonymized for internal operations.

Artificial intelligence and machine learning

• To answer Your questions and propose updates, the Assistant processes Google user data with Anthropic Claude models through Amazon Bedrock, running in Greenlit's own AWS account in United States regions.
• Amazon Bedrock does not use this data to train models and does not share it with Anthropic or any other model provider.
• Google user data is not used — whether raw, aggregated, anonymized, or derived — to develop, improve, or train generalized AI or ML models, by Greenlit or by anyone else.
• To answer Your questions, propose updates and summarise meeting transcripts, the Assistant processes Gmail, Calendar, Drive and Google Meet content the same way; no other service receives it.
• Contact import, interaction history and calendar sync are implemented with rule-based code and do not use an AI model.

Storage, retention, and deletion

• Email bodies, calendar details and Drive file contents are processed when needed and not stored, except content You choose to save after approving it (for example, a note, deal terms or a task). A Google Meet transcript is kept only as the meeting note it becomes, which You can delete.
• While Your account is connected, we keep Your Google OAuth tokens, encrypted. For the life of Your Greenlit account we keep the contacts and interaction records (participants, date and subject) created from Your Google data, and You can delete them at any time.
• All Google user data is encrypted in transit and at rest.
• Disconnecting a Google account in Greenlit revokes our access with Google, deletes the stored tokens, and stops all syncing. You may also revoke access directly at myaccount.google.com/permissions. You can delete imported contacts and interactions from within Greenlit.
• Deleting Your login or account revokes Greenlit's access to Your Google account. Google-derived data is not kept in our compliance archive.
• Deleted data ages out of our encrypted backups within 35 days.
• To request deletion of Your Google user data, or of all Your data, email support@greenlit.io.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
• Company (referred to as either "the Company", "We", "Us" or "Our" in this Agreement) refers to Greenlit Labs Inc., 850 New Burton Road, Delaware, United States.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Delaware, United States.
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Application refers to the Greenlit mobile apps for iOS and Android, published by the Company on the Apple App Store and Google Play.
• Service refers to the Website, the web app at https://app.greenlit.io, and the Application.
• Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the Service, to provide the Service on behalf of the Company, to perform services related to the Service or to assist the Company in analyzing how the Service is used.
• Third-party Social Media Service refers to any website or any social network website through which a User can log in or create an account to use the Service.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to Greenlit, accessible from https://greenlit.io
• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• Address, State, Province, ZIP/Postal code, City
• Usage Data

Usage Data

Usage Data is collected automatically when using the Service.

Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Information from Third-Party Social Media Services

The Company allows You to create an account and log in to use the Service through the following Third-party Social Media Services:

• Google
• Microsoft

If You decide to register through or otherwise grant us access to a Third-Party Social Media Service, We may collect Personal data that is already associated with Your Third-Party Social Media Service's account, such as Your name, Your email address, or Your contact list associated with that account.

You may also have the option of sharing additional information with the Company through Your Third-Party Social Media Service's account. If You choose to provide such information and Personal Data, during registration or otherwise, You are giving the Company permission to use and store it in a manner consistent with this Privacy Policy. Data received from Google APIs is governed exclusively by the Google User Data and Limited Use section above.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Our Service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze Our Service. The technologies We use may include:

• Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if You do not accept Cookies, You may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies.
• Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as You close Your web browser.

Mobile Apps, Connectors and Imports

Each of the features below is off until You turn it on, and You can turn it off at any time.

Phone contacts (iOS and Android apps)

If You choose More → Import contacts → Phone contacts in the Application and grant the system contacts permission, the Application reads the name, email addresses, phone numbers and company of the contacts on Your device and sends them to Greenlit, where they become People in Your account. While the import is on, the Application re-syncs Your phone contacts at most once a day when You open it. We do not read photos, notes, addresses or any other field of Your address book. You can stop syncing by revoking the contacts permission in Your device settings, and delete imported People from within Greenlit at any time.

Google and Microsoft Outlook connectors

If You connect a Google or Microsoft Outlook account, Greenlit may read, depending on what You choose to connect: Your contacts (Google only); Your email headers — sender, recipients, subject and time; and Your calendar events (titles, times and attendees). We use this to keep the people You work with and Your interactions with them up to date in Your account. For Microsoft we request Mail.Read and Calendars.Read (or Calendars.ReadWrite if You choose to add Greenlit dates to Your calendar). If You also connect the account to the Greenlit Assistant, the Assistant reads Your email when You ask it to, sends email only when You send or approve it, and creates calendar events only when You ask for or approve them (for Microsoft, Mail.Send is added); email bodies are not stored unless You choose to save content after approving it. Google data is also governed by the Google User Data and Limited Use section above. You can disconnect a connector at any time from within Greenlit, which stops all further syncing.

Slack and WhatsApp chat exports

If You import a Slack or WhatsApp chat export file, or link Slack or WhatsApp from Import contacts, Greenlit reads the names, contact details and message dates in it to add the people You talk to and Your interactions with them to Your account.

Product analytics (PostHog)

We use PostHog, a product analytics service hosted in the United States, to understand how the Service is used and to improve it. PostHog receives Your user ID, name and email, Your account ID, the actions You take (for example, which buttons You tap and which records You create), and Your device and app version. PostHog derives an approximate location (city and country) from Your IP address. In the Application, analytics records taps only, never the text on Your screen, and there is no session recording. We do not use analytics data for advertising and do not sell it, and the Application does not use advertising identifiers or track You across other companies' apps or websites.

Service providers

We use these Service Providers to run the Service: Amazon Web Services (hosting, database, email delivery, and Amazon Bedrock for reading the documents You upload and running the Greenlit Assistant), Cloudflare (network and file storage), PostHog (product analytics), and Stripe (payments on the web; the Application takes no payments). They process data only on Our behalf.

Use of Your Personal Data

The Company may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as email regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
• To provide You with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us about our Service users is among the assets transferred.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and your experience.

Google user data is excluded from the purposes listed above other than providing and improving the user-facing features You granted access for. We do not use Google user data for marketing, promotional campaigns, news or special offers, market research, or any purpose described in the Google User Data and Limited Use section as prohibited.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of Our business to another company.
• With Affiliates: We may share Your information with Our affiliates, in which case we will require those affiliates to honor this Privacy Policy. Affiliates include Our parent company and any other subsidiaries, joint venture partners or other companies that We control or that are under common control with Us.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside. If You interact with other users or register through a Third-Party Social Media Service, Your contacts on the Third-Party Social Media Service may see Your name, profile, pictures and description of Your activity. Similarly, other users will be able to view descriptions of Your activity, communicate with You and view Your profile.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

None of the sharing situations above apply to Google user data, except as expressly permitted by the Google User Data and Limited Use section. In particular, we never share Google user data with business partners, affiliates, or advertisers, and we never transfer it in a business transfer without Your explicit prior consent. The only service provider that receives Google user data is Amazon Web Services, as our processor, where necessary to deliver a feature You asked for; no other service provider receives it.

Retention of Your Personal Data

The Company will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Company's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction.

Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You.

Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account, if you have one, and visiting the account settings section that allows you to manage Your personal information. To delete Your login, use More → Profile → Delete my login in the Application or Settings → Profile on the web, or visit app.greenlit.io/delete-account without signing in. Account owners can close an entire account from Account settings. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us.

Please note, however, that We may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Company may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Company may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Company
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Security of Your Personal Data

The security of Your Personal Data is important to Us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

Children's Privacy

Our Service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If You are a parent or guardian and You are aware that Your child has provided Us with Personal Data, please contact Us. If We become aware that We have collected Personal Data from anyone under the age of 13 without verification of parental consent, We take steps to remove that information from Our servers.

If We need to rely on consent as a legal basis for processing Your information and Your country requires consent from a parent, We may require Your parent's consent before We collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on a third party link, You will be directed to that third party's site. We strongly advise You to review the Privacy Policy of every site You visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time. We will notify You of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

• By email: support@greenlit.io